Enrolment Policy

Glenville National School

Enrolment / Admission Policy

 

INTRODUCTION

 

Section 15, subsection (2) of the Education Act states that;

 

“A Board shall….publish. in such a manner as the Board with the agreement of the Patron considers appropriate, the policy of the school concerning admission to and participation in the school, including the policy of the school relating to the expulsion and suspension of students and admission to and participation by students with disabilities or who have other special educational needs.. and ensure… that… the right of parents to send their children to a school of the parents choice is respected…”

 

The Board of Management of Glenville National School is hereby setting out its policy in accordance with the provisions of the Education Act, 1998.  The Board of Management trusts that by so doing parents will be assisted in relation to enrolment matters and that furthermore, the Chairperson of the Board of Management Ita MacGruairc and the Principal Teacher, Oisín Dunne will be happy to clarify any further matters arising from the policy.

 

GENERAL INFORMATION

 

Scoil Mhuire, Glenville National School, Glenville, Co. Cork, is a rural school situated at the foot of the Nagles Mountains.

Telephone:       021 4880261

Email:              glenvill@iol.ie

 

The School is a Catholic School under the Patronage of Bishop Buckley, the Bishop of Cork and Ross.

The school caters for the full range of classes from Junior Infants to Sixth class.  It is an inclusive school and caters for children of all abilities.

Glenville National School operates under the Rules for National Schools and Departmental Circulars and is funded by grants.  The Staff is resourced by the Department of Education and Science.  The school is subject to The Education Act (1998), The Education Welfare Act (2000), The Education for Persons with Special Needs Act (2004), The Education (Admissions to Schools) Act (2018), equality law and all other relevant legislation.  Glenville Primary School follows the curricular programmes laid down by the Department of Education and Science.

 

STAFF

Oisín Dunne                –           Principal

Maireád O’ Callaghan –          Junior Infants

Mary Donovan            –           Senior Infants

Marion Forde              –           1st Class

Audrey Murphy          –           2nd Class

Catriona Murphy         –           3rd Class

Susan O’ Sullivan       –           4th Class

Ann O’ Shea               –           5th Class

Maria Coffey              –           6th Class

Ber O’ Callaghan        –           Special Education Teacher

Clodagh Conway        –           Special Education Teacher (Shared)

Edel Bourke                –           Special Education Teacher

Dearbhail O’ Connell  –           Special Education Teacher

Catherine Murphy       –           Special Needs Assistant (Job Share)

AnneMarie Gowen     –           Special Needs Assistant (Job Share)

Anne Murphy              –           Special Needs Assistant

Anne Dunne                –           Special Needs Assistant

Avril Nixon                 –           Special Needs Assistant

Anne Hornibrook        –           Secretary

 

The school depends on the grants and teacher resources provided by the Department of Education and Science.  It operates within the regulations laid down, from time to time, by the Department.  School policy must have regard to the resources and funding available.  Due to funding shortfalls from the Dept. of Education, parents are asked to contribute €2.50 per family per week towards the running costs of the school. Please note that no payments or fees are asked or required in order for you to enrol your child in Glenville National School.

 

The school follows the curricular programmes prescribed by the Department of Education and Science, which may be amended from time to time, in accordance with Sections 9 and 30 of the Education Act (1998).

 

SCHOOL TIMES

 

School opens at 9.20am. Monday – Friday

Break times are 11am – 11.10am., 12.40pm – 1pm., 2pm. – 2.10pm.

School closes at 3.00pm. each day.

Junior and Senior Infants finish their school day at 2pm.

Usually for the first two-weeks of first term, the Junior Infants finish at 12.00pm.

 

 

SCHOOL UNIFORMS

 

The school uniform consists of a maroon school tracksuit or a maroon jumper/cardigan and grey trousers/skirt with grey shirt and maroon tie.  Uniforms are not available from the School. Parents are expected to make their own arrangements for their children’s uniforms.

 

Pupils wear a school tracksuit every day, consisting of maroon tracksuit with school crests.  A white  t-shirt with a collar should be worn inside the tracksuit.  Tracksuits are available in Buckley’s Store in Shandon Street.

In accordance with circular 23/2017, sew on school crests are available to those who wish to purchase generic maroon tracksuits from other suppliers.

 

 

SCHOOL BOOKS

 

A school book list is issued for each child in June.

 

BOOK RENTAL SCHEME

 

The school operates a book rental scheme, which pays for all books, workbooks and digital resources. The school buys all workbooks and books in bulk and has them covered at a discounted rate. The school  buys all books the children will use as part of the book rental scheme including workbooks that the children write into and cannot be reused. The school makes every effort to ensure that the scheme costs parents as little as possible.

 

It would be appreciated if all copybooks and note books could be bought and covered in time for your child’s first day at school. Please ensure that all pencil cases, lunch boxes, clothes etc. are labelled.

 

A small grant is available towards the cost of school books where the families are dependent on social welfare, qualify for a medical card, or have other financial difficulties.  Please approach the Principal if you need more information.  The matter will be dealt with in strictest confidence.

 

HOMEWORK POLICY

 

There is a strict homework policy at the school.  For this reason we have drawn up a separate information section dealing with homework, giving guidelines and stressing the importance of the homework journal.  (Appendix 3).

 

 

PRINCIPLES

 

Within the context and parameters of Department regulations and programmes, the rights of the Patron as set out in the Education Act, and the funding and resources available, Glenville National School supports the principles of;

 

  • Particularly with reference to the enrolment of children with a disability or other special educational needs.
  • Equality of access and participation in the school.
  • Parental choice in relation to enrolment.
  • Respect for the diversity of values, beliefs, traditions, languages and ways of life in society.

 

The school operates an open policy towards parents.  Parents are regularly informed of school activities, and there are frequent contacts between the school and their representative body, the Parent’s Association.  A bulletin of school news, The Glenville Gazette is issued to parents regularly. This can also be viewed on the school’s website www.glenvillens.wordpress.com

 

Policy Considerations

 

The Board of Management of Glenville National School reserves the right of admission if such admissions contravene Departmental guidelines on class size, etc.

 

The school will not refuse a child on the basis of ethnicity, special education needs, disability, traveller status, refugee status, political or religious beliefs, family or social circumstances.

 

The school will maintain a list of refused applicants for each class, their place on that list having been determined under the criteria outlined.

 

The Board of Management respects parental choice in relation to enrolment, provided the enrolment criteria are fulfilled.

 

The Board of Management of Glenville National School, in its Policy of Admissions/Enrolment, respects the rights of the existing school community and the children already enrolled. Consequently, the Board of Management reserves the right to determine the maximum number of children in each class, bearing in mind:

  • Health & Safety Concerns regarding Staff and Children
  • Available classroom space
  • Multi-grade classes
  • Educational needs of the children
  • Presence of children with special needs
  • Department of Education & Science class size directives
  • Appropriate Supports and Resources are available
  • Time of school year

 

 

 

Application Procedures – Enrolment Criteria & Decision / Appeals

 

  • Failure to fully complete forms may result in refusal to admit a student.
  • Further relevant information may be sought at a later stage

 

Admission to the school is, of course, subject to the resources available to the school including classroom accommodation, class size, teaching resources and financial resources, and subject to the capacity of the school to provide for the needs of those who apply for admission.  Where the school lacks the necessary resources to meet the needs of any applicant or student, it will make every effort to secure those resources-where the resources cannot be secured, the school reserves the unfettered right to refuse admission.  It is the responsibility of parents / guardians of any child to inform the school of any such needs on the enrolment application form for the child’s own welfare.  In this context the school authorities will have equal regard for the welfare of all the students and their right to an education in an atmosphere that is not detrimental to their physical, emotional, moral, social or intellectual development.  Failure to fully complete the application form, failure to supply any relevant information requested by the school or failure to make reasonable arrangements to meet with the school authorities to discuss the application may result in a child being refused admission to the school.

The Board of Management determines the maximum number of children in the school based on the Department of Education’s recommended enrolment at the time.

 

 

Application Procedures for Junior Infants

 

  1. Parents who wish to enrol pupils in Junior Infants must do so by written application only. The registration process is initiated on receipt by the school of a completed application form. This form must be signed and dated by one or both parents or guardians. The form will be dated on receipt by the school, and is attached as appendix 1 to this policy. Parents/Guardians must also fill in and return the school’s Data Protection Statement appendix 5. Telephone calls or personal school visits concerning enrolment will be facilitated, but are not in themselves enrolment applications.

Date of application, child’s date of birth, address and telephone contact number are recorded in the School Record of Applications, and the attached acknowledgement (Appendix 2) together with a copy of this policy is sent to the applicant. The acknowledgement of an application merely confirms that it will be assessed under the criteria outlined, and does not confer any further status on that application.

Entry in the School Record of Applications means that an application will be considered in early March of the relevant enrolment year, and will be evaluated on the basis of the criteria outlined in this policy.

 

Following this evaluation, the Principal will make a recommendation to the Board, listing proposed enrolments for the forthcoming year. Once an enrolment list is approved by the Board, all applicants will be notified in writing of the outcome, and if refused admission will be notified of their entitlement to appeal under Section 29 of the Education Act 1998.

 

  1. Parents of Junior Infants will be expected to attend a meeting with teachers in May/June.

 

  1. Provision of key information by Parents

Certain information will be required when children are being enrolled.  A specific enrolment / application form is provided by the Board for this purpose. Such information will include;

    • Pupil’s name, Date of Birth, age, PPSN and address
    • Names, addresses and telephone numbers of pupil’s parents / guardians.
    • Contact names and telephone numbers of minders and others to contact in case of emergency.
    • Details of any medical conditions, which the school should be aware of.
    • Details of any legal, custody or guardianship issues which the school needs to be aware of.
    • Previous schools attended, if any, and reasons for transfer, if applicable. Any other relevant information (including any such other information as may be prescribed under the Education Welfare Act 2000).

Such information as is sought must be provided in full by parents.

Failure to fully complete forms will result in refusal to admit the applicant.

The Board of Management will also seek a copy of a Birth Certificate from all pupils and a Baptismal Certificate from those who wish to take Sacraments of First Penance, First Holy Communion and Confirmation. Any original copies will be returned.

 

A requirement for acceptance is that pupils are bound by the Code of Discipline and parents accept this.  This Code has been drawn up through consultation between the staff, parents and the Board of the School.

All information provided is treated confidentially and is subject to the school’s Data Protection Policy  (This policy can be viewed on the school’s website).

 

 

Application for immediate admission in the current school year

 

Other pupils may be enrolled during the school year if newly resident in the area.  Similar information as above will be sought from these parents upon enrolment.

 

A requirement for acceptance is that pupils are bound by the Code of Discipline and parents accept this.  This Code has been drawn up through consultation between the staff, parents and the Board of the School.

 

  • Application forms are available from the school secretary
  • Failure to fully complete forms will result in refusal to admit the applicant
  • The behaviour record of a student in their previous school shall be considered
  • The attendance record of a student in their previous school shall be considered

 

Pupils Transferring

 

Pupils wishing to transfer from other schools are enrolled subject to the Rules for National Schools, Education Welfare Act and school’s enrolment policy, available space and in some cases, the approval of the Department of Education and Science.  Information concerning attendance and the child’s educational progress, Psychologists reports etc.. may be sought by the Board of Management prior to enrolment.

 

Criteria for Enrolment

 

In the event of the number of children seeking enrolment exceeding the number of places available in the appropriate class, the following criteria will be used to prioritise children for enrolment:

 

a)     Junior Infant Enrolment Criteria

 

If the number of children on the Waiting List exceeds the number of places available, the following prioritising criteria are used:

 

 

Priority Criterion
1 Priority is given to brothers and sisters of children already in the school or who have attended the school in the past. If the class is over subscribed on the basis of this criterion, then places will be allocated on the basis of age, starting with the oldest applicant, until all places are allocated.

 

2 Families whose primary residence is in the catchment area of the school.

 

3 Children of current teaching staff.

 

4 Children of parents who are past pupils of the school. If the class is oversubscribed within the application of this particular criterion, then those whose primary residence is furthest from the school will be eliminated first.

 

5 If space is still available, class numbers are completed from the waiting list.

 

 

 

 

 

In the event of being unable to enrol children in any year, the child’s name will be placed on a waiting list in accordance with the criteria as above.

 

 

 

 

  1. Criteria for Enrolment of Senior Infants to 6th Classes

 

The following criteria will be applied if there is a surplus of applications for available places in the Senior Infants to 6th class.

 

 

 

Priority

 

Criterion

 

1

 

Priority is given to brothers and sisters of children already in the school.

 

2 Families whose primary residence is in the catchment area of the school or who are in the process of moving to the area.  

 

3

 

Children of current teaching staff.

 

4

 

Children of parents who are past pupils of the school.

 

 

 

In the event of being unable to enrol children in any year, the child’s name will be placed on a waiting list in accordance with the criteria as above.

 

Enrolment of Children With Special Needs

 

In relation to applications for the enrolment of children with special needs, the Board of Management may request a copy of the child’s medical and /or psychological report.  Where such a report is not available, the Board may request that the child be assessed immediately.  The purpose of the assessment/report is to assist the school in establishing the educational and other needs of the child relevant to his/her disability or special needs and to access the support services required.

Following receipt of the report, the Board will assess how the school could meet the needs specified in the report.  Where the Board deems that further resources are required, it should, prior to enrolment, request the Department of Education and Science, to provide the resources required to meet the needs of the child as outlined in the psychological or medical report.  These resources may include for example, access to or the provision of any or a combination of the following, special education teacher, special needs assistant, specialized equipment, furniture, transport services or other.

The school will meet with the parents of the child to discuss the child’s needs and the school’s suitability of capability in meeting those needs.  If necessary, a full case conference involving all parties should be held, which may include parents, Principal, Class Teacher, Special Education Teacher or psychologist as appropriate.

 

 

Children of other faiths or no faith

 

This is an inclusive school. There is a tradition of families of different faiths and traditions attending our school. Bearing in mind the Catholic ethos of the school, every effort will be made so that the school is as inclusive as possible. Children of other faiths or none, where request is made in writing, will be excused from formal religious instruction classes and specifically Catholic liturgies.  If parents do not wish their child to be present for religious instruction, they must make alternative arrangements.

 

Exceptional Circumstances

 

The school reserves the right to refuse enrolment to a pupil in exceptional cases.  Such an exceptional case could arise where either:

  1. The pupil has special needs such that, even with additional resources available from the Department of Education and Science, the school cannot meet such needs and/or provide the pupil with an appropriate education.
  2. In the opinion of the Board of Management, the pupil poses an unacceptable risk to other pupils, to school staff or to school property.

 

 

DECISION MAKING

 

Decisions in relation to applications for enrolment are made by the Board of Management of the school in accordance with school policy.  In accordance with guidelines in the Education/Welfare Act 2000, the Board will notify parents of its decision within 21 days of receiving in full the information sought in the Enrolment/Application form.  In general, and in so far as practicable, having regard to the school’s enrolment policy, children will be enrolled on application, provided that there is space available.

The Board of Management is bound by the Department of Education and Science’s Rules for National Schools which provide that pupils may only be enrolled if they are over 4 years of age on September 1st in the year in question.  Junior Infants may not be admitted to the school after the 1st September, except with the Board’s specific consent.

 

 

 

 

 

 

Appeals Procedure

 

In line with Section 28 of the Education Act 1998, parents who are dissatisfied with an enrolment decision, may appeal to the Board of Management.  This appeal must be addressed, in writing, to the Chairperson of the Board, stating the grounds for the appeal, and lodged within ten days of the receiving the refusal.  Parents, if unhappy with the result of this appeal, may appeal to the Department of Education and Science under Section 29 of the Education Act on the official form provided by the Department.  An appeal form will be issued by the school to the parents/guardians.  This appeal must be lodged within 42 days of receipt of the refusal from the school to enroll.

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